Tricks for Keeping Your Windows Machine Organized

BSD News   •   October 8, 2018

You probably spend more time than you realize copying, moving, renaming, and otherwise organizing files on your Windows hard drive—so knowing how to do all of this faster and smarter can claw back a serious amount of time. Here are 20 of our favorite hacks and tricks for mastering File Explorer and file management in Windows.

1. Invert file selections

If you want to delete 29 files in a 30-file folder, don’t select the 29. Instead, select the one you want to keep, then click Invert selection under Home on the File Explorer ribbon menu. Hit Alt+H then tap S followed by I to do the same job via keyboard shortcuts.

2. Rename a bunch of files at once

Not still renaming files individually are you? Select multiple files (with Shift+click or Ctrl+click) in File Explorer, then right-click on them and choose Rename—the filename you enter is given to all the selected files, with a different number added on the end.

3. Bypass the Recycle Bin

Maybe you don’t want anyone recovering your erased data, or maybe you just don’t want the Recycle Bin taking up storage on your drive, but to permanently delete a file the first time around, hold down Shift before you hit the Delete key. You still get a confirmation box too!

4. Open files with the right app

Don’t settle for files opening with the wrong app when you double-click them: Right-click a file, choose Open with then Choose another app, and make sure the Always use this app box is checked before you pick. Scroll down to More apps if you don’t see the right one.

5. Zoom in and out of files

Opening up the View tab of the File Explorer ribbon is one way of changing the size of the thumbnails representing your files, but there is an easier option: Hold down the Ctrl key then move the mouse scroll wheel up or down to change the display formatting used.

6. Choose where File Explorer opens

By default, File Explorer opens the Quick Access screen when launched. If you’d rather go back to the old-school approach, and display your system drives first, right-click the Quick access link on the left and choose Options. Pick This PC from the top drop-down menu.

7. See more details

A quick tap on Alt+P in File Explorer will bring up the preview window on the right (or hide it if it’s already showing). To show or hide the details pane instead, showing information like picture dimensions and the date a file was created, use the Shift+Alt+P shortcut.

8. Apply a folder view to all folders

If you find a particular mix of display settings that you’re fond of—like a certain thumbnail size—you can easily set this as the default for all folders of the same type. Open the View tab on the File Explorer ribbon, click Options, then click Apply to Folders under View.

9. Get your windows arranged

Arranging multiple File Explorer windows can be tricky (by the way, use a scroll wheel click on the File Explorer entry on the taskbar to create a new window). To simplify the process, right-click the task bar and pick Show windows stacked or Show windows side by side.

10. Know your shortcuts

Keyboard shortcuts for File Explorer can make it much easier to jump around your files and folders, and some of them match web browser shortcuts: Use Ctrl+N to create a new window, Ctrl+W to close the current one, and Ctrl+F to jump right into the search box.

11. Leave no trace

As on the web, you leave records of your browsing and searching when you use File Explorer, and you might not necessarily want other people finding it. Click Options on the View tab in File Explorer, then pick Clear under the Privacy heading on the General tab.

12. Copy (and move) files more easily

To move a file, you don’t always need two open windows—drag it up to the address bar at the top to put it in a parent folder, or over to a folder in the navigation pane on the left (you can hover over a folder to expand it). Hold down Ctrl to copy rather than move the file.

13. Find more folders

If you’re in a particular folder and want to see all the folders above it, tap Ctrl+Shift+E to see a list in the navigation pane on the left. You can also hit Num Lock+asterisk (*) to see all the sub-folders underneath the selected folder, again in the left-hand navigation pane.

14. Go backwards and forwards

You can go backwards and forwards in File Explorer just as you’re used to in your web browser, via the arrow buttons on the left-hand side under the ribbon. Alternatively, hold down Alt and press the Left arrow or Right arrow on your keyboard for the same actions.

15. Tidy up the Quick Access screen

The Quick Access pane in File Explorer can get a bit untidy—right-click its entry in the left-hand navigation pane and select Options to choose what’s shown on this screen. To make sure a folder is always shown here, right-click on it and pick Pin to Quick Access.